Executive Assistant

Role / Responsibilities

• Conduct research, collect, and analyze data to prepare reports and documents.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Read/analyze incoming memos, submissions, and reports to determine significance and plan distribution.
• File and retrieve corporate documents and reference materials.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Arrange and coordinate meetings and events, as necessary.
• Record, transcribe, and distribute meeting minutes.
• Prepare responses to correspondence containing routine inquiries.
• Liaise with all levels of internal staff and external clients.
• Work independently, and within a team, on special nonrecurring and ongoing projects.
• Review operating practices and propose and implement improvements where necessary.
• Assess and prepare contracts, lease agreements, and other pertinent documents.
• Document processes, as well as maintaining hard copy files, electronic records, and due diligence documents.
• Facilitate communication between clients, lawyers, and appropriate team members.
• Handle general office and administrative tasks, as needed.
• Perform all other duties as assigned.